FILE: BCBH
MINUTES OF SCHOOL BOARD MEETINGS
The Zachary Community School Board shall require written minutes of all of its open meetings be kept. Such minutes shall include:
The date, time, and place of the meeting.
The members of the public body recorded as either present or absent.
The substance of all matters decided, and, at the request of any member, a record, by individual member, of any votes taken.
Any other information that any School Board member requests be included or reflected in the minutes.
The Superintendent shall be responsible for keeping all minutes of the School Board in a book provided for that purpose and, within twenty (20) days after the meeting, present them to be published one (1) time in the official journal of the School Board. The minutes shall be mailed and/or emailed to each member as soon as reasonably possible following the meeting. The acts of the School Board are filed and maintained in its administrative offices as public records and shall not be moved therefrom.
The School Board shall post on its website a copy of the School Board minutes made available for publication and shall maintain a copy of those minutes on its website for at least three (3) months after the posting. The School Board shall post the minutes on its website within ten (10) days after publication in the official journal.
The minutes shall be public records and shall be made available within a reasonable time after the meeting except where such disclosures would be inconsistent with statutory provisions. In addition, transcribed minutes of meetings shall reflect total transactions of School Board considerations and when approved shall bear the signature of the Secretary and President.
MINUTES OF COMMITTEE MEETINGS
Written minutes of committee meetings shall be public records, and shall be approved by the School Board at a regular meeting of the School Board. The minutes of committee meetings shall be made available to the public but are not required to be published in the official journal.
OFFICIAL JOURNAL
The School Board, at its first meeting in June of each year, shall select a newspaper as the official journal of the School Board to publish all official minutes of School Board meetings, as well as all other legal advertising. The official journal shall be selected annually and meet all qualifications as outlined in state law and any others the School Board may prescribe.
Revised: September 23, 2010
Revised: October 24, 2013
Revised: June 23, 2011
Revised: November 13, 2014
Ref: La. Rev. Stat. Ann. ยงยง14:132, 17:81, 17:91, 42:12, 42:13, 42:20, 42:23, 43:141, 43:144, 43:145
Board minutes, 9-23-10, 6-23-11, 10-24-13, 11-13-14
Zachary Community School Board